Rental Conditions

General Booking Conditions for ALL our Activities:

As used herein, "RentPlay" means RentPlay and Digital Craft Pvt. Ltd. and "Client" means the customer identified in the applicable Order, its agents and/or employees, and includes the person or entity for whom the services are being provided, even if the identified Client is an agent for such other person. By accepting any order (“Order”), which acceptance may be verbal or written, Client agrees to the following terms and conditions, which shall apply except as otherwise specifically indicated on any Order.

  1. Rental Terms. This is a rental agreement only. Rental Items shall remain the personal property of RentPlay and its vendors/suppliers. The rental period commences on the “Install” date and ends on the “Pick-up” date shown on the Order. If Client makes greater use of the Rental Items than agreed upon, additional fees will be charged. Orders finalized within 7 days of the installation may be subject to increased pricing.
  2. Payment. A deposit of 50% of the invoice total shall be required to secure an Order. For COD customers, complete payment is due 48 hours prior to the event date for delivery and installation orders. Remit customers payment terms are net 10 days from the date of the event. Any amounts not paid when due shall bear interest at the lower of the maximum rate permitted by law or 1.5% per month (18% per annum) from the date due until the date paid. RentPlay may elect at any time to revoke credit and or open account privileges.
  3. Cancellation. Except for a cancellation for a default by RentPlay, upon any cancellation of an accepted Order Client shall be responsible for the cancellation fees specified in the Order. If no cancellation fee is specified in the Order, the following cancellation fees shall apply: (i) Orders cancelled within 14 days of delivery date, 25% of invoice total; (ii) Orders cancelled less than 72 hours prior to the Event, but before loaded for delivery, 50% of invoice total; and (iii) Orders cancelled after being loaded on a truck 100% of the invoice total.
  4. Client Contracts : Any contract requirements imposed by Client or any venue must be provided for RentPlay’s review and approval no less than 14 days in advance of the delivery date. It is Client’s responsibility to timely provide for RentPlay’s review and approval any Client or venue PO, non-disclosure, hold harmless or other agreement.
  5. Compliance with Laws; Safety. (a) Client is responsible for obtaining all permits and/or licenses from the appropriate government agencies. If permits or licenses are denied for any reason, Client remains responsible for all obligations pursuant to this Agreement. (b) Client shall not move the Rental Items from the address at which Client represented they were to be used. (c) Client shall not use or allow anyone to use the Rental Items in any illegal or unsafe manner. Client shall not allow any person to use or operate the Rental Items who is not qualified or who has not received and understands the safety and operating instructions or who does not utilize all required safety equipment. (d) Client shall comply with all applicable laws which apply to the use of the Rental Items during the rental period. (e) If the booking is on behalf of a school, it is the Clients responsibility for gaining parental permission, and medical information where necessary. (f) Individual Rental Items may have safety conditions particular to that item. It is the Client’s responsibility to review and agree to the safety conditions and requirements before booking the Rental Item. 
  6. Access. If RentPlay is delivering or installing the Rental Items, Client shall be responsible to: (a) provide or obtain access to the Event location and areas required for RentPlay to unload, stage and install the Rental Items; (b) ensure all Rental Items will fit into the venue, including doors, elevators and stairwells; (c) coordinate the work of RentPlay with the work of others to avoid undue delay in RentPlay’s ability to perform the Services and install and remove the Rental Items in a timely and efficient manner; (d) ensure a safe, clear path of ingress and egress for delivery and, if applicable, installation, of the Rental Items. If Client has any questions about the space needed for RentPlay to unload, stage and install the Rental Items it is Client’s responsibility to ask. Client is responsible for any delays or extra costs associated with providing insufficient access or space. RentPlay may refuse to deliver Rental Items if there is no safe means of ingress and egress, or charge additional labor costs, and Client shall be responsible for all related cancellation fees and additional labor costs.
  7. Damage to Non-Rental Items. RentPlay has no responsibility to move any non-rental items. If, as a courtesy, RentPlay agrees to move any non-Rental Items, such activity is at Client’s sole risk. RentPlay shall not be liable for any damage arising therefrom. Provided RentPlay takes reasonable care to protect such surfaces, RentPlay shall not be responsible for any damage to pool decks, flooring, grass, tracks or other surfaces on which Client requests RentPlay drive, walk or install Rental Items.
  8. As-Is. Client shall inspect the Rental Items upon arrival and/or upon installation. If Client does not notify RentPlay of defective, missing or incorrect Rental Items within 2 hours of pick-up or delivery, Client shall be deemed to have accepted the Rental Items in their “as is” condition. If lighting or equipment is being powered by a generator and no redundant power or back up is scheduled for the Event, RentPlay is not responsible for any damage as a result of mechanical failure.
  9. Delivery; Pick-up. Client agrees to provide a secure storage location and Client accepts all risk including damage to and liability relative to Rental Items for a reasonable period of time until the Rental Items are picked up by RentPlay. If additional pickups are needed, a delivery surcharge may be assessed.
  10.  Loss or Damage. Client shall be responsible for any losses or theft of Rental Items, and all damage to Rental Items beyond ordinary wear and tear, while in the possession or control of Client. Client will pay for all Rental Items lost or damaged in an amount equal to the replacement cost of the Rental Items. As indicated in an Order, a damage deposit may be required. Cleaning fees may be charged if additional cleaning is required to return Rental Items to the condition in which they were provided to Client. The damage deposit is fully refundable if all items are returned in the same condition as delivered, reasonable wear and tear excepted. Damage or loss of items, and excess cleaning fees, will result in reduction or forfeit of damage deposit in an amount of up to the replacement cost of the damaged or lost Rental Items or amount of the cleaning fee. No liability is accepted for loss or damage to property belongings to any participants including clothing, cameras, watches, phones, etc. RentPlay is not responsible for any damage to the ground surface from RentPlay equipment or any services located underground such as pipes, cables, irrigation, etc.
  11. Weather Events. RentPlay will use commercially reasonable efforts to minimize weather related risks of any outdoor Event. However, should any appropriately installed Rental Items become unusable after delivery to the Event due to high wind, rain, flooding, extreme cold or heat, or any other factor beyond RentPlay’s control, Client shall still be liable for payment in full of all charges. At Client’s request, subject to availability, RentPlay will attempt to repair, reinstall or replace any properly installed Rental Items damaged due to weather events and Client shall pay RentPlay’s actual costs in connection therewith plus an administrative cost of twenty percent (20%). If there is forecasted to occur during installation extreme weather, RentPlay may decline to install the Rental Items for the safety of RentPlay’s workers and others.
  12.  No Warranties. RentPlay makes no warranty of merchantability or fitness for any particular use or purpose, either expressed or implied. There is no warranty or representation that the Rental Items are fit for Client’s particular intended use or that they are free of latent defects. RentPlay shall not be responsible for any defect or failure unknown to RentPlay. RentPlay is not the manufacturer of the Rental Items or agent thereof.
  13.  Injury or Damage. Client will take all necessary precautions regarding the Rental Items, and protect all persons and property from injury or damage while in possession or control of the Rental Items. Client agrees to indemnify, defend and hold harmless RentPlay from and against any and all liability, claims, judgments, attorney's fees and costs, including, but not limited to, injuries or death to persons and damage to property, occurring while the Rental Items are in the possession or control of Client, arising out of the use, maintenance, operation, possession, or rental of the items rented, however caused, except arising through the sole gross negligence or willful misconduct of RentPlay.
  14. Assumption of Risk. Client is fully aware and acknowledges there is risk of injury or damage arising out of the use or operation of the Rental Items and voluntarily assumes all of the above risks. Client agrees to release and discharge RentPlay from any and all responsibility or liability from such injury or damage against RentPlay which Client otherwise may be entitled to assert, except to injury or damage arising through the sole gross negligence or willful misconduct of RentPlay.
  15. Waiver of Special Damages. UNDER NO CIRCUMSTANCE WILL RENTPLAY BE LIABLE FOR ANY LOSS OF PROFITS, SAVINGS OR BUSINESS, OR FOR ANY OTHER SPECIAL, INCIDENTIAL, INDIRECT, EXEMPLARY, CONTINGENT, PUNITIVE OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE SERVICES, WITHOUT REGARD TO WHETHER RENTPLAY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
  16. Force Majeure. RentPlay’s performance under this Agreement will be excused or may be delayed or modified without liability in the event of severe weather conditions, strikes, labor disputes, riots, accidents, natural disasters and other Acts of God, and governmental mandates beyond RentPlay’s control. In such event, RentPlay will promptly notify Client of such conditions. At Client’s request, RentPlay will use reasonable efforts to provide substitute Rental Items and Services, subject to each party’s written approval of the substitute Rental Items and Services and Rental Prices and Fees.